Last Updated: 10/20/25
1. Introduction
Welcome to the website of Southern Pine Locomotive Company, Inc. (SPLCO). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://southernpineloco.org/ (the “Site”).
By using the Site, you consent to the practices described in this policy.
2. Information We Collect
We may collect personal information (i.e., information that can identify you) and non‑personal information (i.e., aggregated or anonymous data) via the Site.
2.1 Personal Information You Provide
You may provide us your personal information when you:
- Contact us (e.g., via contact@southernpineloco.org) or request information;
- Serve as a volunteer or submit an application to volunteer;
- Make a donation, purchase something in our store, or otherwise complete a transaction;
- Subscribe to a newsletter or other communications; or
- Participate in events or campaigns we host.
Examples of personal information we may collect: your name, email address, mailing address, phone number, payment information (if applicable), and any other information you choose to provide.
2.2 Automatically Collected Information
When you visit the Site, we may automatically collect certain information about your device and how you use the Site, such as: your IP address, browser type and version, time zone setting, operating system, referring website, pages you view on our Site, and how you interact with the Site. We use cookies and similar tracking technologies to collect this information.
2.3 Third‑Party Information
We may receive personal information about you from third‑party sources (for example, payment processors, analytics providers, social media platforms). We will treat that information in accordance with this Privacy Policy.
3. How We Use Your Information
We use the information we collect for a variety of purposes, including:
- To operate, maintain, and improve the Site;
- To provide and manage your donations, purchases, volunteer applications, or other services you request;
- To communicate with you (for example, to send you updates, ask for feedback, or notify you of changes to services);
- To provide customer service and respond to your inquiries;
- To personalize your experience on the Site;
- To monitor and analyse usage and trends to improve our Site and our operations; and
- To comply with legal obligations.
4. Disclosure of Your Information
We may share your information as described below:
- With service providers, vendors, and contractors who help us operate the Site, fulfil donations or purchases, send communications, or provide other support.
- For legal reasons (e.g., to comply with a subpoena, government request, enforce our rights, protect our operations, users or others).
- In connection with a merger, acquisition, reorganization, or sale of assets (in which case your information may be among the transferred assets).
- With your consent or at your direction.
We will not sell your personal information to third parties for their own marketing purposes without your explicit consent.
5. Cookies & Tracking Technologies
The Site uses cookies, web beacons, tracking pixels and other technologies to collect usage and device information. Cookies are small data files stored on your device. You can usually disable cookies via your browser settings, but doing so may affect the functionality of the Site.
We also use third‐party analytics services (for instance, Google Analytics) to understand how visitors use our Site, which helps us improve the user experience.
6. Third‑Party Links & Social Media
The Site may contain links to third‑party websites, social media profiles, or embedded content (such as videos, forms, or social media feeds). These third‐party sites may have their own privacy policies and practices, which we encourage you to review. We are not responsible for the privacy practices of those third parties.
7. Security
We use reasonable administrative, technical and physical safeguards to protect your personal information. However, no internet transmission or storage system is fully secure—while we strive to protect your information, we cannot guarantee its absolute security.
8. Children’s Privacy
Our Site is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected personal data from a child under 13 without parental consent, we will take steps to delete it.
9. Your Rights & Choices
Depending on your location, you may have certain rights with respect to your personal information, including:
- Right to access or request a copy of the personal information we hold about you;
- Right to correct or update inaccurate personal information;
- Right to request deletion of your personal information;
- Right to restrict or object to certain processing (e.g., marketing);
- Right to withdraw consent (where processing is based on consent).
To exercise any of these rights, please contact us at contact@southernpineloco.org. We may ask you to verify your identity before acting on your request.
10. International Transfers
Your information may be transferred to, stored, and processed in countries other than your own. When doing so, we will ensure that appropriate safeguards are in place to protect your information.
11. Retention of Your Information
We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, to comply with applicable legal obligations, resolve disputes, enforce our agreements and policies, and protect our legal interests.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If we make material changes, we will notify you by posting the updated version on the Site and updating the “Last Updated” date above. We encourage you to review the policy periodically.
13. Contact Us
If you have any questions or comments about this Privacy Policy, or about how we handle your personal information, please contact us:
Email: contact@southernpineloco.org